Privacy Policy – Unitarian Universalists of Rossmoor (rossmooruu.org)

Effective Date: October 8, 2025

1. Introduction

The Unitarian Universalists of Rossmoor (UUR) respects your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website, rossmooruu.org. We are committed to complying with the General Data Protection Regulation (GDPR) and other relevant EU data protection laws.

2. Data Controller & Contact Information

  • Data Controller: Unitarian Universalists of Rossmoor (UUR)
  • Registered Address: 3100 Ptarmigan Dr #2, Walnut Creek CA 94595
  • Data Protection Officer (DPO): Currently, we do not have a designated DPO, but we are committed to data protection best practices.
  • Email Address for Privacy Inquiries: privacy@rossmooruu.org
  • Website URL: rossmooruu.org

3. Types of Data Collected

We collect the following types of data:

  • a) Data You Provide Directly (Explicit Consent Required):
    • Name: Collected through contact forms, event registration, and potentially newsletter sign-ups.
    • Email Address: Collected through contact forms, event registration, newsletter sign-ups, and potentially through interactive features.
    • Postal Address: Collected during event registration or if you choose to provide it for communication purposes.
    • Phone Number: Collected only if explicitly offered by the user (e.g., for emergency contact during events).
    • Event Registrations: Details submitted when you register for UUR events.
    • Volunteer Sign-ups: Information provided when you indicate interest in volunteering.
    • Donations: Information collected during online donation transactions.
  • b) Data Collected Automatically:
    • IP Address: Automatically collected whenever you access our website. This helps us understand website traffic and troubleshoot technical issues.
    • Cookies: We use cookies to enhance your browsing experience, analyze website traffic, and remember your preferences. (See Section 6 for details).
    • Device Information: We automatically collect information about your device (e.g., browser type, operating system) to optimize the website.
    • Log Data: We collect server logs that record data about your visits to our website.

4. Purposes of Data Processing

We collect and process your data for the following purposes:

  • a) Providing Information and Services: Responding to your inquiries, providing you with information about UUR events and activities, and facilitating event registrations.
  • b) Communication: Sending you newsletters, updates, and other communications related to UUR.
  • c) Event Management: Managing event registrations, sending event reminders, and collecting feedback.
  • d) Internal Analytics: Analyzing website traffic and user behavior to improve the website and our services.
  • e) Legal Compliance: Complying with applicable laws and regulations.

5. Data Retention

We will retain your data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. Specifically:

  • Event Data: We retain event registration data for 3 years to facilitate future events and communications.
  • Newsletter Data: We retain email addresses of subscribers until they request to be unsubscribed.
  • Other Data: We retain other data as long as necessary to comply with legal obligations and our operational needs.

6. Cookies Policy

We use cookies to enhance your experience on rossmooruu.org.

  • Types of Cookies Used:
    • Essential Cookies: Necessary for the website to function correctly.
    • Analytics Cookies: Matomo Analytics – to track website traffic and user behavior.
    • Functional Cookies: To remember your preferences.
  • Cookie Management: You can manage your cookie preferences by adjusting your browser settings.

7. Your Rights

Generally, you have the following rights although they very depending on where you are accessing the the website from:

  • Right to Access: You have the right to request a copy of your personal data.
  • Right to Rectification: You can ask us to correct any inaccurate or incomplete data.
  • Right to Erasure (“Right to be Forgotten”): You can request the deletion of your personal data (subject to certain legal obligations).
  • Right to Restriction of Processing: You can request that we temporarily restrict processing of your data.
  • Right to Data Portability: You can obtain your data in a structured, commonly used, and machine-readable format.
  • Right to Object: You can object to the processing of your data for direct marketing purposes.
  • Right to Complain: You have the right to lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact us at privacy@rossmooruu.org.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting a notice on our website. We encourage you to review this policy periodically.

10. Contact Information

Unitarian Universalists of Rossmoor
3100 Ptarmigan Dr #2
Walnut Creek CA 94595

Email: privacy@rossmooruu.org